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Nov12MinutesPRELIMINARY - 2012 UNAPPROVED Annual Meeting Minutes - Please edit or submit comments to Bobbi.Brunner@gmail.comNote: this page was created by copying and pasting from the Word document with very minor changes - formatting with this wiki is limited. Here's a link to the actual Word document which is stored on mtelden.com:
Mount Elden Estates Homeowners AssociationMeeting Minutes November 10, 2012The annual meeting of the Mount Elden Estates Homeowners Association was called to order at exactly 10:00am. Present were board members President Sofia Nicoletti, Vice-president John Harper, Treasurer Diana Herron, Secretary Barbara Brunner, and member-at-large Laura Roe . Absent was member-at-large Kim Middleton. Also present were homeowners Jeannie & Jerry Halterman, Bob & Tracie Sucharski, Jonathan Allen, Ladd Vagen, Robin Cass and Patrick Krimmer, Kathy Harper, Phil Brunner, and Patti Pointereau. There was some confusion about which meeting's minutes should be approved. Bobbi mentioned that the annual meeting minutes from last year had been on the association's website since last year. Sofia also recapped what happened at an informal discussion between Diana and Sofia at the time when a board meeting had been scheduled but noone else was available to attend. The main discussion at that meeting concerned the condition of the roads, including the potholes. Treasurer's Report Diana Herron reported that the treasury balance as of November 10, 2012, is $13,939.09. The bill for snow plowing this past year reflected the light snow year. Mount Elden Estates Homeowners AssociationTreasurer's Report for Oct 1, 2011 to Sep 30, 2012Income: Member's Dues for 38 of 51 properties (75%) $11,900.00 Expenses: Snow Plowing (Winter 2011-2012) $2,550.00 Yield Sign $93.03 Treasurer's Expenses $53.85 Insurance $785.00 Bank Fees $15.00 Totals: $3.498.88 $11,900.00 Checkbook Balance as of 11/10/2012: $13,939.09 Dues received to date: $6,350.00 Respectfully submitted by Diana Herron on November 10, 2012 Old Business Road Maintenance (Vice-president John Harper)
John reports that our current contractor, Dave Brewer, probably
won't be available because he is fighting recurrent cancer.
The board is now searching for a new person. John has hired RTR
Paving and Resurfacing to patch the asphalt holes and grade the
dirt roads during the coming week, and the cost will be $7300. It
would also take another $11,000 to fix the asphalt on Wildrose.
It was suggested that the 5-year plan developed by John a few
years ago be revisited. Phil Brunner pointed out that we can't even
afford to maintain the current paving with our dues. Robin
Cass asked about the county plan, and the board replied that the
county plan had been visited several times and that the cost
would be astronomical and would require 100% compliance,
which is extremely unlikely to occur. Patrick asked whether
people could patch the holes on their own and ask for
reimbursement. The board replied that the board should be
asked in advance because work may already be planned, and
there is no guarantee that the association could or would
reimburse someone without prior approval. Bobbi Brunner
also pointed out that their might be a problem with liability.
Anyone who is thinking of performing road work should first
contact John or Sofia. Sofia's cell phone is 699-3774.
Homeowner Jon Allen said that he would contact a friend, who
has millings available, about the cost of the millings.
Mailboxes
Sofia has the used mailbox available for Phil & Bobbi to pick
up for installation. John Harper volunteered to pick up the
mailbox and take it to the Brunners' home.
Internet
Ladd Vagen explained why DSL is not available to the
homeowners (the phone line is split at the junction box near
the A-frame house on Elden Lookout Road). Cable is not
available because it did not exist when the area was first
developed. Some homeowners currently use Wild Blue and
others use CommSpeed, which may be installing another
tower near FMC next year. Ladd suggested that if enough
people contacted Quest they may listen, but generally this
area is not large enough to make it profitable for them to
change the lines.
Area Directory
A homeowner asked if there is a directory of the neighborhood
available. Ladd asked about a phone tree which had been
suggested in prior years. It was pointed out that the county
has reverse 911 (Coconino Ready).
Neighborhood Potluck
About 32 people attended the neighborhood potluck last May
and everyone would like to have another party next year.
Laura volunteered to ask the Tkatchovs if they would be
willing to host the party again.
New Business Dues Laura suggested a plan to raise the dues slowly over a period of years, such as $10 a year for five years. Phil Brunner suggested that we need to look at the cost of maintenance (John's revised five-year plan) before considering increases in dues and John Harper agreed. The plan will be discussed by the board at their meetings and presented to the homeowners at the next annual meeting. Jon Allen made a motion to table the discussion of dues until next year. The motion was seconded and unanimously approved. Communication The problem of communicating with all the homeowners was discussed. Jon Allen suggested posting notices at the mailboxes, and Phil Brunner has volunteered to call or email all the homeowners to ask for current emails and will try to establish a LISTSERV for the board to communicate with homeowners. Laura Roe and Kathy Harper suggested that the homeowners be made aware of the astronomical cost (one bid was $60,000) for just paving the roads, and that the bid did not include maintenance. Election of Board Members Three board members, Sofia Nicoletti, John Harper, and Kim Middleton, were up for re-election. Sofia and John were willing to continue to serve, and Sofia had not heard from Kim. Diana asked if anyone present would be willing to serve on the board. Jerry Halterman volunteered and all three were elected by unanimous approval. Sofia volunteered to phone Kim. Next Meeting The next meeting of the board will be held at Diana Herron's home on February 20 at 6:00 pm. The meeting was adjourned at 11:20 am. Respectfully submitted, Barbara Brunner, Secretary |