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MeetingMinutes23 February 2010 meeting minutes as a Word document Δ Mount Elden Estates Homeowners Association The meeting was called to order at 6:00 p.m. on Tuesday, 23 February 2010 at the home of President Sofia Nicoletti. Board members present were President Sofia Nicoletti, Vice President John Harper, Treasurer Diana Herron, member Laura Roe, and member Kim Middleton. Secretary Barbara Brunner was absent; Phil Brunner was present to distribute the minutes and take notes. Minutes from the Annual Meeting: The minutes from the Annual Meeting were distributed and adopted with one minor revision. Election of Officers: All officers were reelected: President Sofia Nicoletti, Vice President John Harper,Treasurer Diana Herron and Secretary Barbara Brunner. Tresurer's Report: Treasurer Diana Herron reported a balance of about $200 after payment of outstanding bills with additional bills for snow-plowing coming. The Tkatchov's paid $3700 for road repairs and Diana reimbursed them $1500 which was the amount approved by the board. Roads and Finances: Board members provided a recap of the 2 February 2010 emergency board meeting. A summary of the discussion is as follows:
The board agreed to send out an appeal letter to all MEEHA members asking each of them to pay an additional $150 "dues" to the treasury to help cover unusual snow removal and road repairneeds this winter. Laura will draft and circulate a letter to board members for recommended changes and approval. A goal of 2 weeks was set to get approval for the letter. The letter will include a request for everyone to supply an email address, if available; Diana cannot read several of the email addresses previously supplied by MEEHA members. Diana will mail the letter; cost of mailing is about $50. In the mean time, board members will loan money to the treasury to meet emergency funding needs. A total of $2650 was pledged - to be tendered to the treasurer as soon as possible. It was estimated that about 30 MEEHA members would respond for a total of $4500+ in additional funding. Additional discussion regarding MEEHA expenses: Some concern was expressed regarding accountability for snow removal and road repair charges. Several measures were discussed:
Other Old Business: Mail boxes and road signs will remain on hold, awaiting better conditions. New Business: Neighborhood Gathering: Alex and Diane Tkatchov will host the event in their Gazebo. Was a date selected for the event? Potential incorporation of Mount Elden Estates into the City of Flagstaff. Ladd Vagen suggested looking into this. The Board doesn't have enough information to seriously discuss this. Diana will call Ladd and ask him to make up a list of pros and cons for further discussion at a future board meeting. Web Site - John Harper thinks we should have a community bulletin board or something similar for the use of MEEHA. Phil Brunner agreed to look into it. His recommended implementation is a phpWiki at http://MtElden.com/Estates. See Why Use This Php Wiki? for rationale. There is an agressive Husky in the neighborhood. It is not known where the dog lives. A suggestion was to add a general item about dogs to the Newsletter - keep them in! Neighborhood Watch and CERT training: According to minutes of the Annual Meeting, Barbara and Phil were to report on the next Neighborhood Watch Meeting but so far one has not been scheduled. It was decided to save the discussion for a future board meeting. CERT training appears to be a useful program. The monthly CERT meetings have not been held in December and January due to Christmas and weather. Next Board Meeting The next board meeting was set for 20 April 2009 at 6:00 p.m. at Diana's home. The meeting was adjourned at 7:00 p.m. Respectively submitted, Barbara Brunner, Secretary |